Holistic Wiki:Privacy policy
Contents
Introduction
Welcome
The Holistic Wiki is founded on a simple, but powerful principle: we can do more together than any of us can do alone. We cannot work collectively without gathering, sharing, and analyzing information about our users as we seek new ways to make the Holistic Wiki more usable, safer, and more beneficial.
We believe that information-gathering and use should go hand-in-hand with transparency. This Privacy Policy explains how the Holistic Wiki, the non-profit organization that hosts the Holistic Wiki, like Wikipedia, collects, uses, and shares information we receive from you through your use of the Holistic Wiki. It is essential to understand that, by using any of the Holistic Wiki, you consent to the collection, transfer, processing, storage, disclosure, and use of your information as described in this Privacy Policy. That means that reading this Policy carefully is important.
We believe that you shouldn't have to provide nonpublic personal information to participate in the free knowledge movement. You do not have to provide things like your real name, address, or date of birth to sign up for a standard account or contribute content to the Holistic Wiki.
We do not sell or rent your Personal Information, nor do we give it to others to sell you anything. We use it to figure out how to make the Holistic Wiki more engaging and accessible, to see which ideas work, and to make learning and contributing more fun. Put simply: we use this information to make the Holistic Wiki better for you.
After all, it's people like you, the champions of free knowledge, who make it possible for the Holistic Wiki to not only exist, but also grow and thrive.
Definitions
Because everyone (not just lawyers) should be able to easily understand how and why their information is collected and used, we use common language instead of more formal terms throughout this Policy. To help ensure your understanding of some particular key terms, here is a table of translations:
| When we say... | ... we mean: |
|---|---|
| "the Holistic Wiki" / "the Foundation" / "we" / "us" / "our" | The Holistic Wiki, Inc., the non-profit organization that operates the Holistic Wiki. |
| "Holistic Wiki" / "our services" | Holistic Wiki websites and services (regardless of language), including our main projects, such as Wikipedia and Holistic Wiki Commons, as well as mobile applications, APIs, emails, and notifications; excluding, however, sites and services listed in the "What This Privacy Policy Doesn't Cover" section below. |
| "you" / "your" / "me" | You, regardless of whether you are an individual, group, or organization, and regardless of whether you are using the Holistic Wiki or our services on behalf of yourself or someone else. |
| "this Policy" / "this Privacy Policy" | This document, entitled the "Holistic Wiki Privacy Policy". |
| "contributions" | Content you add or changes you make to any Holistic Wiki. |
| "personal information" | Information you provide us or information we collect from you that could be used to personally identify you. To be clear, while we do not necessarily collect all of the following types of information, we consider at least the following to be “personal information” if it is otherwise nonpublic and can be used to identify you:
|
| "third party" / "third parties" | Individuals, entities, websites, services, products, and applications that are not controlled, managed, or operated by the Holistic Wiki. This includes other Holistic Wiki users and independent organizations or groups who help promote the Holistic Wiki such as Holistic Wiki chapters, thematic organizations, and user groups as well as volunteers, employees, directors, officers, grant recipients, and contractors of those organizations or groups. |
What This Privacy Policy Does & Doesn't Cover
Except as explained below, this Privacy Policy applies to our collection and handling of information about you that we receive as a result of your use of any of the Holistic Wiki. This Policy also applies to information that we receive from our partners or other third parties. This Privacy Policy, however, does not cover some situations where we may gather or process information. For example, some uses may be covered by separate privacy policies (like those of the Holistic Wiki Shop) or sites or services run by third parties (such as third-party developer projects on Holistic Wiki Cloud Services).
Collection & Use of Info
Types of Information We Receive From You & How We Get It
Your Public Contributions
When you make a contribution to any Holistic Wiki Site, including on user or discussion pages, you are creating a permanent, public record of every piece of content added, removed, or altered by you. The page history will show when your contribution or deletion was made, as well as your username (if you are signed in) or your IP address (if you are not signed in). We may use your public contributions, either aggregated with the public contributions of others or individually, to create new features or data-related products for you or to learn more about how the Holistic Wiki are used.
Account Information & Registration
Want to create an account? Great! Don't want to create an account? No problem!
You are not required to create an account to read or contribute to a Holistic Wiki Site, except under rare circumstances. However, if you contribute without signing in, your contribution will be publicly attributed to the IP address associated with your device.
If you want to create a standard account, in most cases we require only a username and a password.
To gain a better understanding of the demographics of our users, to localize our services and to learn how we can improve our services, we may ask you for more demographic information, such as gender or age, about yourself. We will tell you if such information is intended to be public or private, so that you can make an informed decision about whether you want to provide us with that information. Providing such information is always completely optional. If you don't want to, you don't have to—it's as simple as that.
Location Information
GPS & Other Location Technologies
If you consent, we can use GPS (and other technologies commonly used to determine location) to show you more relevant content. We keep information obtained by these technologies confidential, except as provided in this Policy. You can learn more by checking out the list of examples of how we use these technologies in our FAQ.
Metadata
Sometimes, we automatically receive location data from your device. For example, if you want to upload a photo on the Holistic Wiki Commons mobile app, we may receive metadata, such as the place and time you took the photo, automatically from your device. Please be aware that, unlike location information collected using GPS signals described above, the default setting on your mobile device typically includes the metadata in your photo or video upload to the Holistic Wiki. If you do not want metadata sent to us and made public at the time of your upload, please change your settings on your device.
IP Addresses
Finally, when you visit any Holistic Wiki Site, we automatically receive the IP address of the device (or your proxy server) you are using to access the Internet, which could be used to infer your geographical location.
Information Related to Your Use of the Holistic Wiki
We want to make the Holistic Wiki better for you by learning more about how you use them. Examples of this might include how often you visit the Holistic Wiki, what you like, what you find helpful, how you get to the Holistic Wiki, and whether you would use a helpful feature more if we explained it differently. We also want this Policy and our practices to reflect our community's values. For this reason, we keep information related to your use of the Holistic Wiki confidential, except as provided in this Policy.
Information We Receive Automatically
Because of how browsers work, we receive some information automatically when you visit the Holistic Wiki. This information includes the type of device you are using (possibly including unique device identification numbers, for some beta versions of our mobile applications), the type and version of your browser, your browser's language preference, the type and version of your device's operating system, in some cases the name of your internet service provider or mobile carrier, the website that referred you to the Holistic Wiki, which pages you request and visit, and the date and time of each request you make to the Holistic Wiki.
Put simply, we use this information to enhance your experience with Holistic Wiki. For example, we use this information to administer the sites, provide greater security, and fight vandalism; optimize mobile applications, customize content and set language preferences, test features to see what works, and improve performance; understand how users interact with the Holistic Wiki, track and study use of various features, gain understanding about the demographics of the different Holistic Wiki, and analyze trends.
Information We Collect
We actively collect some types of information with a variety of commonly-used technologies. These generally include tracking pixels, JavaScript, and a variety of "locally stored data" technologies, such as cookies and local storage. We realize that some of these technologies do not have the best reputation in town and can be used for less-than-noble purposes. So we want to be as clear as we can about why we use these methods and the type of information we collect with them.
Depending on which technology we use, locally stored data can be anything from text, pictures, and whole articles (as we explain further below) to Personal Information (like your IP address) and information about your use of the Holistic Wiki (like your username or the time of your visit).
We use this information to make your experience with the Holistic Wiki safer and better, to gain a greater understanding of user preferences and their interaction with the Holistic Wiki, and to generally improve our services. We will never use third-party cookies, unless we get your permission to do so. If you ever come across a third-party data collection tool that has not been authorized by you (such as one that may have been mistakenly placed by another user or administrator), please report it to us at [Wiki.org].
Want to know even more? You can read more about some of the specific cookies we use, when they expire, and what we use them for in our FAQ.
We believe this data collection helps improve your user experience, but you may remove or disable some or all locally stored data through your browser settings, depending on your browser. You can learn more about some options you have in our FAQ. While locally stored data may not be necessary to use our sites, some features will not function properly if you disable locally stored data.
While the examples above concerning information about you collected through the use of data collection tools are kept confidential in accordance with this Policy, please note that some information about the actions taken by your username is made publicly available through public logs alongside actions taken by other users. For example, a public log may include the date your account was created on a Holistic Wiki Site along with the dates that other accounts were created on a Holistic Wiki Site.
How We Use Information We Receive From You
We and our service providers use your information for the legitimate purpose of pursuing our charitable mission, including:
- Operating the Holistic Wiki, sharing your contributions and administering our Services.
- Providing customized Services.
- Sending emails with news updates, surveys and communications about items we believe may be of interest to you.
- Sending optional surveys and requesting feedback.
- Improving the Holistic Wiki and making your user experience safer and better
Other
Location Information
GPS & Other Location Technologies
As stated above, we can use commonly-used location technologies to show you more relevant content. For example, our mobile apps can identify articles from the Holistic Wiki about points of interest near your location. As a reminder, you can deactivate our access to these location technologies at any time, and still use the Holistic Wiki.
Metadata
As stated above, we may automatically receive location data from your device. For example, if you upload a photo using the Holistic Wiki Commons mobile app, please be aware that the default setting on your mobile device typically results in the metadata associated with your photo being included in the upload. As a reminder, if you do not want metadata sent to us and made public at the time of your upload, please change your settings on your device.
IP Addresses
When you visit any Holistic Wiki Site, we automatically receive the IP address of the device (or your proxy server) you are using to access the Internet, which could be used to infer your geographical location. We keep IP addresses confidential, except as provided in this Policy. If you are visiting Holistic Wiki with your mobile device, we may use your IP address to provide anonymized or aggregated information to service providers regarding the volume of usage in certain areas.
We use this location information to make your experience with the Holistic Wiki safer and better, to gain a greater understanding of user preferences and their interaction with the Holistic Wiki, and to generally improve our services. For example, we use this information to provide greater security, optimize mobile applications, and learn how to expand and better support Holistic Wiki communities. We also use Personal Information in the manner described in the sections of this Policy titled "For Legal Reasons" and "To Protect You, Ourselves & Others."
Sharing
With Your Permission
We share your information for a particular purpose, if you agree. You can find more information in the list of examples in our FAQ.
For Legal Reasons
We will access, use, preserve, and/or disclose your Personal Information if we reasonably believe it necessary to satisfy a valid and legally enforceable warrant, subpoena, court order, law or regulation, or other judicial or administrative order. However, if we believe that a particular request for disclosure of a user's information is legally invalid or an abuse of the legal system and the affected user does not intend to oppose the disclosure themselves, we will try our best to fight it. We are committed to notifying you via email at least ten (10) calendar days, when possible, before we disclose your Personal Information in response to a legal demand. However, we may only provide notice if we are not legally restrained from contacting you, there is no credible threat to life or limb that is created or increased by disclosing the request, and you have provided us with an email address.
Nothing in this Privacy Policy is intended to limit any legal objections or defenses you may have to a third party's request (whether it be civil, criminal, or governmental) to disclose your information. We recommend seeking the advice of legal counsel immediately if such a request is made involving you.
For more information, see our Subpoena FAQ.
If the Organization is Transferred (Really Unlikely!)
In the extremely unlikely event that ownership of all or substantially all of the Foundation changes, or we go through a reorganization (such as a merger, consolidation, or acquisition), we will continue to keep your Personal Information confidential, except as provided in this Policy, and provide notice to you via the Holistic Wiki and a notification on Holistic Wiki Announce-L or similar mailing list at least thirty (30) calendar days before any Personal Information is transferred or becomes subject to a different privacy policy.
To Protect You, Ourselves & Others
We, or particular users with certain administrative rights as described below, may need to share your Personal Information if it is reasonably believed to be necessary to enforce or investigate potential violations of our Terms of Use, this Privacy Policy, or any Holistic Wiki or user community-based policies. We may also need to access and share information to investigate and defend ourselves against legal threats or actions.
Holistic Wiki are collaborative, with users writing most of the policies and selecting from amongst themselves people to hold certain administrative rights. These rights may include access to limited amounts of otherwise nonpublic information about recent contributions and activity by other users. They use this access to help protect against vandalism and abuse, fight harassment of other users, and generally try to minimize disruptive behavior on the Holistic Wiki. These various user-selected administrative groups have their own privacy and confidentiality guidelines, but all such groups are supposed to agree to follow our Access to Nonpublic Information Policy. These user-selected administrative groups are accountable to other users through checks and balances: users are selected through a community-driven process and overseen by their peers through a logged history of their actions. However, the legal names of these users are not known to the Holistic Wiki.
We hope that this never comes up, but we may disclose your Personal Information if we believe that it's reasonably necessary to prevent imminent and serious bodily harm or death to a person, or to protect our organization, employees, contractors, users, or the public. We may also disclose your Personal Information if we reasonably believe it necessary to detect, prevent, or otherwise assess and address potential spam, malware, fraud, abuse, unlawful activity, and security or technical concerns. (Check out the list of examples in our FAQ for more information.)
To Our Service Providers
As hard as we may try, we can't do it all. So sometimes we use third-party service providers or contractors who help run or improve the Holistic Wiki for you and other users. We give access to your Personal Information to these providers or contractors as needed to perform their services for us or to use their tools and services. We put requirements, such as confidentiality agreements, in place to help ensure that these service providers treat your information consistently with, and no less protective of your privacy than, the principles of this Policy. (Check out the list of examples in our FAQ.)
If you are visiting Holistic Wiki with your mobile device, we use your IP address to provide anonymized or aggregated information to service providers regarding the volume of usage in certain areas.
To Understand & Experiment
The open-source software that powers the Holistic Wiki depends on the contributions of volunteer software developers, who spend time writing and testing code to help it improve and evolve with our users' needs. To facilitate their work, we give some developers limited access to systems that contain your Personal Information, but only as reasonably necessary for them to develop and contribute to the Holistic Wiki.
Similarly, we share non-Personal Information or aggregated information with researchers, scholars, academics, and other interested third parties who wish to study the Holistic Wiki. Sharing this information helps them understand usage, viewing, and demographics statistics and patterns. They then can share their findings with us and our users so that we can all better understand and improve the Holistic Wiki.
When we give access to personal information to third-party developers or researchers, we put requirements, such as reasonable technical and contractual protections, in place to help ensure that these service providers treat your information consistently with the principles of this Policy and in accordance with our instructions. If these developers or researchers later publish their work or findings, we ask that they not disclose your personal information. Please note that, despite the obligations we impose on developers and researchers, we cannot guarantee that they will abide by our agreement, nor do we guarantee that we will regularly screen or audit their projects. (You can learn more about re-identification in our FAQ.)
Because You Made It Public
Any information you post publicly on the Holistic Wiki is just that – public. For example, if you put your mailing address on your talk page, that is public, and not protected by this Policy. And if you edit without registering or logging into your account, your IP address will be seen publicly. Please think carefully about your desired level of anonymity before you disclose Personal Information on your user page or elsewhere.
Protection
How Do We Protect Your Data?
We strive to protect your information from unauthorized access, use, or disclosure. We use a variety of physical and technical measures, policies, and procedures (such as access control procedures, network firewalls, and physical security) designed to protect our systems and your Personal Information. Unfortunately, there's no such thing as completely secure data transmission or storage, so we can't guarantee that our security will not be breached (by technical measures or through violation of our policies and procedures).
We will never ask for your password by email (but may send you a temporary password via email if you have requested a password reset). If you ever receive an email that requests your password, please let us know by sending it to privacy@Holistic Wiki.org, so we can investigate the source of the email.
How Long Do We Keep Your Data?
Once we receive Personal Information from you, we keep it for the shortest possible time that is consistent with the maintenance, understanding, and improvement of the Holistic Wiki, and our obligations under applicable U.S. law. Non-personal information may be retained indefinitely. (Check out the list of examples in our FAQ.)
Please remember that certain information, such as your IP address (if you edit while not logged in) and any public contributions to the Holistic Wiki, is archived and displayed indefinitely by design; the transparency of the projects’ contribution and revision histories is critical to their efficacy and trustworthiness. To learn more about our data retention practices, see our data retention guidelines. For further information about how you may request access to or deletion of your Personal Information, or other rights you may have with respect to your Personal Information, see our FAQ.